The Paperless(?) Office
1. What are the advantages and disadvantages of the paperless office?
There are many advantages to having a paperless office. One advantage is
that companies are able to greatly reduce the amount of paper that they use. Not only
does this help the environment, it helps cut costs within the organization. Companies
are also able to improve service through implementing the paperless office. This is
because communication is immediate and does not get lost in a pile of papers on someone's
desk. A paperless office can also save the company money. This can be seen in the
example of Washington Mutual Savings Bank of Seattle. The bank automated more than
one-hundred different forms and estimates that they are saving upwards of one million per
year.
One disadvantage to having a paperless office is the issue security. How does a
company make sure that only the eyes the document is intended for, are the only eyes that
see it? Also how does a company know an electronic communication is authentic? Another
issue is privacy. How does a company make sure that when an electronic communication is
sent only the person it is intended for will read it? How does a company make sure
private information does not make the evening news?
2. Are certain types of information more readily amenable to digital processing in a
paperless office than others? If so, why; if not, why not?
It would seem that some types of information are better in paperless form, while some
are not. Implementing an e-mail system can do wonders for companies. The e-mail
sessions allow managers to get more information across to the employees and vice versa.
This is a way to make sure everyone will access to the same information. A paperless
office is a good way to send and receive reports.
Another area that is conducive to a paperless office is such companies that put large
volumes of books and papers on CD-ROM. A single CD-ROM can hold a whole room full of
books. This cuts down on the physical space a company must devote to paper storage.
3. How might book publishing change as the technology of the paperless office continues
to develop? Will books become obsolete? Why or why not?
The book publishing industry will have to grow and change in relation to the changing
technology. As the paperless office gains more and more popularity, one will begin to
see more and more documents being on CD-ROM and also on the Internet. The CD-ROM's are
cost effective, paper reducing, and easy to manufacture.
In the near future what will probably happen is that publications will be produced in
both paper and in some type of electronic media. I see sort of phasing, similar to that
if the cassette tape going to the compact disc. For the meantime most everyone has gone
the way of compact discs, but there are still the ones who prefer cassette tapes for
whatever reason. For this reason I don't think we will see the deletion of printed
books, but we will begin to see more and more on some type of electronic media.
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